The Sending State Caseworker can use the Sending Case Wizard to prepare and send a Home Study Request (100A) and 100A-Initial via message to the ICPC Central Office.
Best Practice – Scan all documents and save to a known location on your hard drive accessible from within NEICE
Log into NEICE
Select Sending Case Wizard
- NEICE will display the Case Progress Bar and Child Search screen
- Enter the Child search criteria & Select Search
- If NEICE does not return the matching child, Select Add New Child & Create a Case ***Create case around Primary child***
If NEICE returns the matching child, Click in the checkbox & Select Open Child
Add or Modify existing child data
- Demographic data
- Child Alias data
- Parent Information
- Child Jurisdiction
Select Save & Continue to Case Details
Notice the two completed sections on the Progress bar and on the child identifier.
Enter case information ensuring all required fields are completed:
Receiving state information
Current Legal Status of child
Enter Regulation Type and Type of Care
Enter any associated Subsidy
Ensure you select either Public or Private Case Type.
Under PLACEMENT RESOURCE DETAILS, Select Search & Add a Placement Resource
Enter search criteria & Select Search
If no match is returned, Select Add to create a new Organization or Individual Placement Resource
If the correct match is returned, check the checkbox next to the M/CMS PR ID & Select Add to Case
Enter the Placement Resource Relationship to Child. If the placement resource is an organization, Select the option, Non-Relative
Select Create Case & Continue to 100A/100B to continue working the case in the Wizard.
[If you need to, at this point you can exit the Wizard. You would later go to My Cases to select this case and complete it using Case Management. To exit, select Create Case & Exit]
Notice that the Wizard Progress bar has three functions completed and NEICE displays the 100A input screen with the M/CMS Case ID displayed
Review Section I on 100A
In Section I, enter the Name of Agency or Person Responsible for Planning of Child, either an Individual or Organization
In Section I, enter the Name of Agency or Person Financially Responsible for Child, either an Individual or Organization. If the Financially Responsible Individual is the same as Planning Responsible Individual or Organization, Select the checkbox Same as Above
If there are multiple children in the case and the Financially Responsible and Planning person or organization is the same, Select the option, Same as – Child Name.
In Section II, Enter agency if other than a residential treatment facility where the child will reside, if necessary
In section III, Enter the type of initial study if this is the first request
In Section III, Select the Supervisory Services Requested and the report frequency
In Section III, Enter the Supervising Agency in Receiving State if known
Scroll to the bottom of the page & View the options:
Save 100A if you want to Save
Save & Generate 100A to continue in Wizard
Or Save 100A & Upload to upload a scanned 100A received as a signed document and then Continue in the Wizard
NEICE will display the 100A with your Name, Signature, and current date. Close the 100A
Notice that four areas have been completed in the Progress Bar
NEICE will display the Documents screen.
If there are no more children in the case, Select Upload & Add the necessary documents for the primary child
Select Upload New Document and add documents related to the Primary Child
If there is another child included in this case, Select Add Another Child to Case:
Add the additional child(ren)
Create the additional child’s 100A using “Same As” for Responsible Persons or Organizations, and
Add documents for the additional child.
If the case is completed, all children and all documents added, Select Create Message
When NEICE displays the Message input form, Enter the required data
Enter Comments necessary for the Sending state ICPC to process this request
Enclose the documents needed .
Select Sending State ICPC Agency including Agency and specific ICPC Coordinator (All is an option).
If you are satisfied that all necessary documents are included and appropriate comments are entered, select Send
Review the Message for completeness
Send the Message to the recipients in Case Status - Pending
Send an email and Notification indicating that a message has arrived.
NEICE will end the Wizard and display the My Cases screen